Why Labels are better than Folders

Labels are Google Apps way of organizing mails in folders, Oops … in Labels. So there will be no more instruction to your secretary to “File It” – now learn to say “Label It”.

Labels may look a complex way but in fact they are very simple. Just mark any mail (or conversation as they are called in Google Apps mail) with a Label. Once you’ve created a label, you can view all the messages with that label by searching (for that label), or by clicking the label name along the left side of any mail page.

So what is a big deal? Why Label! Well, the real power of label is in using multiple labels on same document. You can not file same mail in two folders, but you can apply two or more labels to it.

An example: Suppose there is a mail from your “CLIENT A” about their “Advertising Campaign”. If you are using folders you can either file it in a folder called “CLIENT A” OR in “Advertising Campaign”. But with Label just apply both and it is available in both categories for view. Wow!